Troop 63

Altoona, Iowa

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The Troop Committee is the troop's board of directors and supports the troop program. But you ask, "What does the troop committee do?" The troop committee does the following:

• Ensures that quality adult leadership is recruited and trained. In case the Scoutmaster is absent, a qualified assistant Scoutmaster is assigned. If the Scoutmaster is unable to serve, a replacement is recruited.
• Provides adequate meeting facilities
• Advises the Scoutmaster on policies relating to Boy Scouting and the chartered organization
• Carries out the policies and regulations of the Boy Scouts of America
• Supports leaders in carrying out the program
• Is responsible for finances, adequate funds, and disbursements in line with the approved budget plan
• Obtains, maintains, and properly cares for troop property
• Provides adequate camping and outdoor program (minimum 10 days and nights per year)
• Serves of boards of review and courts of honor.
• Supports the Scoutmaster in working with individual boys and problems that may affect the overall troop program.
• Provides for the special needs and assistance some boys may require.
• Helps with the Friends of Scouting campaign.
• Assists the Scoutmaster with handling boy behavior problems.

Duties of the Chairperson - Kevin B.
Organize the committee to see that all functions are delegated, coordinated, and completed.

• Maintain a close relationship with the chartered organizations representative and the Scoutmaster.
• Interpret national and local policies to the troop.
• Prepare troop committee meeting agendas.
• Call, preside over, and promote attendance at monthly troop committee meetings and any special meetings that may be called.
• Ensure troop representation at monthly roundtables.
• Secure top-notch , trained individuals for camp leadership.
• Arrange for charter review and recharter annually.
• Plan the charter presentation.

Duties of the Secretary - Debb D.
Keep minutes of meetings and send out committee meeting notices.

• Handle publicity.
• Prepare a family newsletter of troop events and activities.
• Conduct the troop resource survey.
• Plan for family night programs and family activities.
• At each meeting, report the minutes of the previous meeting.

Duties of the Treasurer - Kevin B.
Handle all troop funds. Pay bills on the recommendation of the Scoutmaster and authorization of the troop committee.

• Maintain checking and savings accounts
• Train and supervise the troop scribe in record keeping.
• Keep adequate records in the Troop/Team Record Book.
• Supervise the camp savings plan.
• Lead in the preparation of the annual troop budget.
• Lead the Friends of Scouting campaign.
• Report to the troop at each meeting
• Keep adequate records of expenses

Duties of Outdoor/Activities - Open

• Help in securing permission to use camping sites.
• Serve as transportation coordinator.
• Ensure a monthly outdoor program.
• Promote the National Camping Award.
• Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of one outing per month.
• Secure tour permits for all troop activities.
• Report to the troop committee at each meeting.

Duties of Advancement - Open

• Encourage Scouts to advance in rank
• Work with the troop scribe to maintain all Scout advancement records.
• Arrange quarterly troop boards of review and courts of honor.
• Develop and maintain a merit badge counselor list
• Make a prompt report on the correct form to the council service center when a troop board of review is held. Secure badges and certificates
• Work with the troop librarian to build and maintain a troop library of merit badge pamphlets.
• Report to the troop committee at each meeting.

Duties of Chaplain - Open

• Provide a spiritual tone for troop meetings and activities.
• Give guidance to the chaplain aide.
• Promote regular participation of each member in the activities of the religious organization of his choice.
• Visit homes of Scouts in time of sickness or need.
• Encourage Boy Scouts to earn their appropriate religious emblems.
• Report to the troop committee at each meeting

Duties of Training and Safety - Joelle H.

• Ensure troop leaders and committee members have opportunities for training.
• Maintain an inventory of up-to-date training materials, videotapes, and other training resources.
• Work with the district training team in scheduling Fast Start training for all new leaders.
• Be responsible for BSA Youth Protection training within the troop.
• Encourage periodic junior leader training within the troop and a the council and national levels.
• Maintain Scout medical records
• Handles pre-camp/trip medical & safety
• Report to the troop committee at each meeting.

Duties of the Equipment Coordinator - Open
Supervise and help the troop procure camping equipment.

• Work with the quartermaster on inventory and proper storage and maintenance of all troop equipment.
• Make periodic safety checks on all troop camping gear, and encourage troops in safe use of all outdoor equipment.
• Report to the troop committee at each meeting.

Duties of the Community Service Coordinator - Open 
Plan, organize and coordinate community service projects for the troop.

• Work with local organizations to identify opportunities for the troop to assist
• Work with the committee to schedule and organize service projects 
• Report to the troop committee at each meeting.